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How to avoid organisational chaos during a crisis meeting…!

How-to-avoid-organisational-chaos-during-a-crisis-meeting-Food-Security A crisis meeting is a necessary evil; any experienced person will second this. 

Stress, lack of time and the impact of decisions are, among others, a number of elements that make such a situation complicated.

Food Security frequently guides crisis teams by managing complicated and sensitive matters, both during training and in ‘real-life’. An adapted organisation of work will partly determine the speed at which the team gets the situation back under control…

The 3 tips!

Structure-Food-Security

Structure!

The chairman or crisis coordinator has to structure the crisis meeting. 

Such meetings ought to be divided in such a way that all the available, verified facts can be shared and analyzed first. Next, by determining goals and the subsequent strategic choices, a number of scenarios need to be drawn up. 

Certain people are made responsible for certain tasks prior to the execution of these tasks by other members or third parties. This line needs to be kept tight or else you’ll end up in an endless discussion and the mentioned tasks will not be executed.

Provide-the-necessary-space-to-be-able-to-work-Food-Security

Provide the necessary space to be able to work

A crisis team’s tasks can be numerous: investigating a root cause, estimating the consequences, making an inventory of the parties involved and preparing communication are just some of them. 

The sheer diversity causes multiple people within the organisation to get involved with: quality control, sales, production, technical services, prevention, communication, marketing, logistics, supply chain and so on. 

Despite the fact that all actions need to be taken in a coordinated manner, these groups need a place to work, ideally in close proximity to each other without any permanent interference.

Train-you-in-a-simulated-context-Food-Security

Train you in a simulated context

No matter how many books one reads or courses on crisis management one follows, the best test to see whether your organisation is ready for it is still unarguably practice. 

No actual crises but crisis exercises on a regular basis (annually), that’s our advice. Don’t forget that your staff rotates and that back-ups have to be at the ready.

 

Food Security helps its members by:

- Organising simulated exercises 
- Providing advisors in crisis situations

Do not hesitate to contact us!